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Extension of Time (EOT)

Delay without an approved extension means liquidated damages. The application has its own deadline, and it is not the completion date.

Apply while the delay is happening, not after

This is the single most important thing on this page. An extension application is made when the cause of delay arises, within the time the contract allows — not at the end when you realise you will overrun.

Contractors routinely work through a departmental delay, finish late, and then apply. By then the application is out of time and the grounds are historic, and liquidated damages are already accruing.

Write the letter the week the delay starts. It costs nothing and it preserves everything.

Grounds that are generally recognised

  • Late or partial site handover by the department
  • Drawings or decisions not provided when the contract required them
  • Additional or varied work instructed by the department
  • Non-payment where it genuinely prevented progress
  • Force majeure as the contract defines it
  • Statutory or clearance delays outside your control

What is generally not recognised is your own resourcing, your subcontractor, or having underestimated the work. Applications that dress those up as something else tend to fail, and they damage the credibility of the genuine grounds in the same letter.

Written 5 September 2026. Government requirements and portal behaviour change — message us to confirm before you rely on any date or figure here.

What the application needs

Dates, cause, effect and quantum. What happened, when, why it was not your responsibility, and how many days it cost. Vague applications asking for time without a documented cause are refused, and rightly.

This is why the contemporaneous letters matter so much. An application built from letters written at the time is strong; one reconstructed from memory a year later is not.

Common questions

Apply now with whatever contemporaneous record exists. It is weaker than a timely application and much better than nothing. Send us what you have.

That is what the written record is for. If you notified at the time, you have a position. If you did not, it is considerably harder.

A pre-agreed amount deducted for delay, at the rate the contract specifies. They are deducted from your bills, so the cost is immediate.

Yes, and this is where we are most useful - the letters written during the work are what decide the outcome, and we can set that up from the start.

Send us your case

Send us the contract and any correspondence about the delay. What exists in writing decides what is possible.

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